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The Chancery Department of the Roman Catholic Archbishop of Manila is the Secretariat of the diocese. One of its functions is to receive documents and authorize changes and corrections in the registers of baptism, confirmation and marriage. In addition, it is also tasked with reviewing documents and issuing dispensation for marriage banns, permits for mixed marriages, inter-church and inter-faith marriages, marriages between local and foreign nationals and other related documents falling within the competence of Chancellors.


Procedure for Partial Changes and Full Reconstruction of Records


The following diagram shows the steps to follow when requesting for partial changes or full reconstruction of records. This applies to Parochial Books of Records of Baptism, Confirmation and Marriage. 





Figure 1-1: Diagram of Procedure for Partial Changes and Full Reconstruction of Records



1. For Partial Changes, secure the following from your parish:

  • Request for Partial Changes of Parish Records - This is letter from the parish priest addressed to His Excellency Most Rev. Gaudencio B. Rosales, D.D., stating your request to make Partial Changes on your baptismal, confirmation or marriage record.
  • Affidavit for Partial Changes of Parish Record - This is an affidavit executed by the petitioner, sworn before the Parish Priest stating the corrections and the purpose of the request.

2. For Full Reconstruction of Records, secure the following from your parish:

  • Request for Full Reconstruction of Parish Records - This is a letter from the parish priest, addressed to His Exellency Most Rev. Gaudencio B. Rosales, D.D., stating your request to make the Full Reconstruction of your baptismal, confirmation or marriage record.
  • Affidavit for Full Reconstruction of Parish Record - This is an affidavit executed by the petitioner, sworn before the Parish Priest stating the corrections and the purpose of the request.

3. Submit for EVALUATION the above documents to the Chancery Department, together with the following basic requirements:

  • A copy of a newly issued birth certificate
  • A copy of the baptismal, confirmation or marriage certificate that you wish to correct

4. Based on the EVALUATION, you may or may not be asked to submit additional requirements.

5. If there are no problems, your application for Partial Changes or Full Reconstruction will be immediately approved. A written decree will be issued by His Eminence, authorizing your parish priest to grant your request to correct or reconstruct your records.

6. Bring the written decree and attached documents to your parish to allow them to implement the correction and issue a corrected or reconstructed certificate.

7. Only the persons concerned or their parents may apply for Partial Correction or Full Reconstruction of records. Other representatives or agents are required to submit a Letter of Authorization if the concerned party is in Metro Manila; or a Special Power of Attorney, if the concerned party is in the province or abroad.

8. All the required documents are valid only for 6 months from the date of issuance. Application after the lapse of the validity would require newly issued requirements.

 

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